standard supplier terms download


By accepting a purchase, the supplier agrees to remain compliant with the following requirements.

The following terms apply between the Fabricator and the supplier *this is a resume from the original terms, for more information, download the document above.


The supplier shall maintain all records associated with the Purchase Order.

The Suppliers who provide metrological confirmation (calibration) services must have a documented calibration management system that meets the requirements of at least one of the following standards: ANSI/NCSL Z540.1, ANSI/NCSL Z540.3, or ISO 17025.


Flow Down Requirements

The requirements contained in the PMM Purchase Order and in these Terms and Conditions, including this clause, shall be flowed down (i.e., invoked or applied) to all sub-tier suppliers and sub-contractors fulfilling all or any portion of a PMM Purchase Order.


Prime Contract numbers

Where a “Prime Contract” number is identified on a PMM Purchase Order, the Supplier shall include the “Prime Contract” number on all Purchase Orders issued to all sub-tier suppliers and subcontractors involved in the fulfillment of the PMM Purchase Order.


Export Control Notice

The PMM Purchase Order may contain technical data whose export, transfer, and /or disclosure may be controlled by the U.S. “International Traffic in Arms Regulations” (ITAR) 22 CFR part 120-130 and/or the “Export Administration Regulations” (E.A.R,).


Conflict Minerals

no conflict minerals shall be used by any supplier, sub-tier supplier, or subcontractor in the fulfillment of any pmm purchase order 


Counterfeit Material and/or EEE Components

Suppliers must maintain commodity and item level traceability to track the supply chain back to the manufacturer of the material being delivered for each Purchase Order. Suppliers must approve, retain, and provide copies of the Certificates including the manufacturer’s name and address, commodity or item level identification, heat code/number.


Counterfeit EEE Parts

The supplier must ensure that they only deliver new and genuine electronic components/parts to PMM. The components/parts must be purchased directly from original manufacturers, authorized distributors, or aftermarket manufacturers. If the supplier wants to provide components/parts from other sources, they must receive written approval from PMM and provide evidence of authenticity and conformity. 


Limited Life and Age Controlled Items

All perishable and age-sensitive materials (e.g., epoxies, paints, bonding agents, adhesives), delivered to PMM shall have a minimum of 80% remaining shelf life upon receipt.


Use of Expired Materials

The Supplier, its sub-tier suppliers and subcontractors shall not use or incorporate any expired materials (i.e., beyond the manufacturer’s recommended shelf life) into any product intended for delivery / shipment to PMM.



The supplier, sub-tier suppliers, and subcontractors must ensure that the personnel involved in the Purchase Order are qualified, trained, and comply with relevant regulations. They must also understand the importance of product conformity, safety, and ethical behavior. The supplier must establish controls for acceptance authority media (AAM) and provide evidence of communication and training within their Quality Management System.


Foreign Object Damage/ Debris

The Supplier, its sub-tier suppliers, and subcontractors shall establish, document, implement and maintain a FOD detection and elimination program to ensure articles, particularly components and assemblies susceptible to foreign object damage, are free from foreign object debris and foreign object damage resulting from processing or assembly and packaging operations. Use of NASA MSFC-STD-3598 for guidance is recommended.


Configuration Management and Changes

The Supplier, its sub-tier suppliers, and subcontractors shall not vary from any drawing(s) or parts list/BOM (including sources) specified on a PMM Purchase Order without prior written approval from PMM.


Critical Items and Key Characteristics

Where the PMM Purchase Order or supplied information (e.g., drawings), identify items as “Critical Items” or dimensional requirements are noted as “Key” characteristics, the supplier shall furnish evidence of 100% inspection, including results, for each dimensional requirement. Sampling of “Critical Items” or dimensional requirements noted as “Key” characteristics, is NOT permitted.


Statistical Techniques / Sampling

Where statistical techniques are used for product acceptance, these techniques shall identify an AOQL (Average Outgoing Quality Limit) that controls the probability of conformance of delivered product. The AOQL value shall be selected based upon the associated risk(s). Use of SAE AS9138, “Statistical Product Acceptance Requirements” is recommended.


Measuring and Test Equipment Accuracy Ratio

In order to establish a reasonable degree of confidence in measurement results, the M&TE selected for each measurement, test and/or inspection shall be a minimum of 4 times more accurate than the measurement tolerance of the feature to be measured. Where it is not possible to achieve a 4:1 or greater accuracy ratio, the Supplier shall provide documented justification. 


First Article Inspection

Suppliers who manufacture or assemble aerospace products must perform a first article inspection (FAI) in accordance with AS9102. First Article Inspection Reports (FAIRs) must be completed using the forms specified in AS9102 and include supporting data, copies of ECNs, and the PMM Purchase Order number. The completed FAIRs and supporting data must be submitted to the PMM Quality department for review and approval before the product is shipped.


Certificates of Conformance

The Supplier shall provide a certification with each delivery/shipment attesting that all of the items (e.g., assemblies, subassemblies, detail parts) conform to the requirements invoked on the PMM Purchase Order.


Packaging and Marking

Unless otherwise specified in the Purchase Order, the product shall be packaged and marked in accordance with the latest version of ASTM D3951, “Standard Practice for Commercial Packaging”, or an equivalent documented and industry-accepted methodology, to protect the product during delivery/shipment.


Non-conformance Control

The supplier and its sub-tier suppliers must have a documented procedure to control nonconformities, whether they are discovered internally or reported by PMM after delivery/shipment. If the nonconformance can be fixed to meet all requirements, it can be reworked without PMM’s approval. However, if the nonconformance cannot be reworked to fully conform to all requirements, PMM’s Quality Assurance function must approve the disposition of the nonconforming product for repair or use as-is.


Notification of Product Escape

If a potential quality, reliability, or safety issue is discovered with a material or product delivered to PMM, the supplier must immediately implement containment activities to prevent further deliveries. The supplier must notify PMM within 24 hours of discovery, including details of the issue. If measuring and test equipment used by the supplier is found to be Out-of-Tolerance, an analysis must be performed, and if it reveals an issue with shipped/delivered product.


Record Retention

The Supplier and its sub-tier suppliers must keep records of all inspections, tests, and dispositions of non-conforming materials or products. These records should be traceable to the associated materials and products, including heat and lot numbers, and unit or lot serialization. Records must be retained for at least 12 years for aerospace products and 10 years for commercial products after the date of delivery.


Corrective Action

When PMM requests a corrective action from the Supplier, the Supplier must submit a corrective action report within the specified time frame. If the Supplier needs an extension, they must submit a written request with a reason and additional time needed. If a revision is required, the Supplier must immediately notify PMM in writing with the change and purpose. 


Right of Access and Source Inspection

This passage states that work done under a Purchase Order/Contract can be monitored by PMM, government, or customers, and the supplier must allow reasonable access to their facilities and records for inspection purposes. Access should be provided during normal business hours with advance notice. The purpose of the evaluation is to ensure that the supplier complies with all the contract requirements.


Notification of Changes

The Supplier shall notify PMM of any changes to processes, products, changes of sub-tier suppliers/subcontractors, and/or locations of manufacture. Approval of changes must be obtained from PMM.


Approved Supplier List

PMM will monitor suppliers every quarter through the ASL spreadsheet to ensure they are meeting our standards in quality, on-time delivery, and payment terms. If a supplier falls below the 90% acceptance rate they will be reevaluated as an approved vendor and may be given a corrective action or move to an inactive supplier. If a supplier has not been active after a year, they will be moved to inactive.


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